Cleaner invoice intake
Invoices arrive with extracted fields, source files, and missing details already flagged.
Invoice processing automation
Invoice processing automation before the month-end pile-up
Rebotify builds an AI employee that reads invoices, checks required details, prepares approval packets, and routes exceptions before finance has to chase every thread.
Mia is our AI employee. Email her — she’ll book your 15-minute call. That’s the demo.
48h
To first invoice checks from recent examples.
3
Core outputs: summary, missing fields, approval packet.
1
Finance workflow before full AP transformation.
Get invoices ready for approval before finance has to chase them.
The business outcome is fewer month-end surprises, cleaner approval packets, and faster exception handling.
Faster approvals
Approvers receive the supplier context, amount, due date, and specific decision needed.
Earlier exception detection
Duplicates, mismatches, changed details, and missing references surface before payment review.
THE ROLE
Invoice processing automation should start with intake and exception prep: read the invoice, match known vendor details, check missing fields, attach source context, and send a clean approval request.
48-HOUR BUILD
What Rebotify ships first.
01
Invoice intake
The employee reads invoices from email or folders and extracts the fields the finance team actually checks.
02
Validation checklist
Supplier, ABN or tax ID, due date, amount, purchase order, bank details, and missing attachments can be checked before review.
03
Approval packet
Approvers receive a clear summary, source file, prior context, and the specific decision needed.
04
Exception routing
Unclear, duplicate, or policy-sensitive invoices go to the right reviewer instead of sitting in a general inbox.
BUYING SIGNALS
Use it when the work is already costing time.
Invoices arrive in scattered channels
Finance has to check emails, PDFs, supplier portals, drive folders, and chat threads before the real work starts.
Approvers get incomplete requests
The same missing details keep delaying payment decisions and creating back-and-forth.
Exceptions take the most time
Simple invoices are easy; mismatched suppliers, unclear purchase orders, and unusual terms need judgment.
HUMAN CONTROL
The AI employee prepares the work. People keep judgment.
No payment release by default
The first workflow prepares and checks the work; payment actions can remain gated behind existing finance controls.
Duplicate and mismatch flags
The employee can surface suspicious repeats, changed bank details, and conflicting invoice information for review.
Audit-friendly summaries
Each prepared item includes the source document and the checks applied so finance can verify quickly.
FIRST WEEK PLAN
What a clean first week actually looks like.
Choose another workflow if
- A full accounts-payable platform replacement before the intake workflow is proven.
- Automated payment release without the company existing finance controls.
- Invoices where required source data is unavailable or never stored consistently.
A good first week looks like
- Invoices arrive with extracted fields, missing details, and source files attached.
- Approvers receive a clear decision request instead of a messy email thread.
- Duplicates, mismatches, and changed bank details are flagged early.
EXAMPLE WORKFLOWS
The kind of work it takes on first.
Supplier invoice inbox
Read new supplier invoices, extract fields, identify missing details, and prepare the approval request.
Purchase order match
Compare invoice details against a PO or project record and flag mismatches before approval.
Month-end cleanup
Summarize stale invoices, missing approvals, and exceptions that need action before close.
Runs inside
The employee works in the systems your team already uses — no new dashboard to log into.
- Gmail
- Outlook
- Google Drive
- SharePoint
- Xero
- QuickBooks
- Slack
Controls that make this safe to run.
Invoice automation needs structured data, exception handling, and finance controls before payment is touched.
Safeguards we design around
- Route missing PO, supplier, tax, contract, or reference data as exceptions.
- Keep approvals, supporting documents, and audit trail before any payment step.
- Distinguish native Peppol/eInvoicing from PDF or email intake workflows.
Claim boundary
We do not claim fully touchless payment, universal fast payment, ATO visibility into invoice contents, or guaranteed savings.
Reference point
ATO benefits of eInvoicing
The ATO describes lower processing cost for eInvoices and notes internal checks still apply before payment.
Reference point
ATO eInvoicing technical guidance
ATO guidance describes Peppol eInvoicing as direct structured data exchange between buyer and supplier software.
Reference point
Peppol interoperability framework
OpenPeppol documents the interoperability framework and invoice specifications that support automated processing.
FAQ
Final buying questions.
What will Rebotify take off the team first?
Invoice processing automation should start with intake and exception prep: read the invoice, match known vendor details, check missing fields, attach source context, and send a clean approval request.
Who is Invoice processing automation best for?
Invoice processing automation is best for finance and operations teams with a repeated workflow, a clear human owner, and enough examples to teach the AI employee what good work looks like.
What does Rebotify deliver in the first 48 hours?
Rebotify maps the workflow, writes the first operating playbook, connects the minimum tools, and puts useful drafts, checks, or summaries into a human approval queue.
Do humans still approve the work?
Yes. Rebotify normally starts with human approval for customer-facing, financial, legal, or policy-sensitive actions. The AI employee prepares the work and escalates uncertainty.
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48-HOUR START
Bring us one workflow. Leave with a 48-hour plan.
Email Mia
Mia is our AI employee. Email her — she’ll book your 15-minute call. That’s the demo.